Πολιτική Ακυρώσεων και Επιστροφών

General Terms and Conditions

1. REGISTRATION ENTRY

1.1. Registration for participation in the Event is possible only through the submission of online registration form available in the official Events website or by any alternative way indicated by us.

1.2. We have the absolute right to suspend, reject or close registrations without prior notice.

1.3. The registration fee as determined from time to time must be paid simultaneously with registration.

1.4. The registration fee may be amended from time to time without prior notice.

1.5. The registration fee is non-refundable. If you are unable to participate, you may transfer your registration to the following year’s edition of the event. Transfer requests must be submitted via email at info@limassolmarathon.com 

1.6. Any registration which has not be submitted and/or paid in accordance with the terms above shall be cancelled without prior notice.

1.7. The information which are given to the registration form by the participants must be true, accurate and correct.

1.8. By submission of relevant registration as described above and proper payment of registration fee, you agree to participate in the Annual Athletic Mass Participation Event under the name of XM LIMASSOL MARATHON (hereinafter referred to as the ‘Event’) and you further agree to abide by and comply with the present Terms and Conditions and with any further instructions which shall be provided or be published or be announced by us and/or the officials of the Event.

1.9. The electronic chip which shall be provided from us must be collected by the participants from the Events registration offices. The collection of electronic chips must be made at least two (2) working days before the Event, unless it is instructed otherwise.

2. PARTICIPATION /EVENT SAFETY

2.1. By participating in the Event you are fully aware of the risks involved in your participation including without limitation to possible damage or harm or injury.

2.2. You participate in the Event at your own free will and on your own responsibility and you bear full responsibility for your fitness condition and ability to participate in the Event.

2.3. If you participate in the Event you must strictly follow the instructions of us, officials and staff including instructions or calls to abandon and stop the race.

2.4. Persons who have not registered as referred herein they are not able to participate the Event on that day.

2.5. If you participate in the Event you must comply with the rules of the IAAF and AIMS and Cyprus Sports Organisation CSO.

2.6. The electronic chip which may be provided by the event for recording the time of participants must be used by you in accordance with our instructions and/or instructions of the staff, or officials of the Event. In any other case, it is possible that you are disqualified from the race. If you participate in the Event you must respect and strictly follow the regulations and instructions given by us, officials and staff, before, during and after the Event.

2.7. Participation in the Event is personal to you; you are strictly prohibited from swapping, selling or transferring or offering to sell, swap or transfer the place in the Event or allowing any other person to wear the Event number. Any breach of this condition shall render the entry and participation void. If you are found to be in breach of this condition, we reserve the right to exclude you from participation in future Events.

2.8. You are not permitted to use the following items in the Event: -any wheeled device (subject to Condition 2.11);

2.8.1. any artificial aid;

2.8.2. any pets or animals; or

2.8.3. any other item that could potentially inhibit the flow or safety of other participants or which we, in our opinion, deem may cause danger or risk of danger to you or other participants.

2.9. By participating on the Event Date, you agree, warrant and declare that you are sufficiently fit and healthy to participate in the Event. If you are in any doubt, we recommend that you seek medical advice and avoid participating in the Event.

2.10. If you have entered the wheelchair section of the Event, you are only permitted to use a self-propelled wheelchair without gears or any mechanical, powered or electronic aid or device. If any other instructions are given to you from us, staff or officials of the Event regarding the vehicle or the relevant section you must strictly follow them. If you do not comply and/or the vehicle does not fit with the present Terms and Conditions and/or the instructions given to you then you are not able to participate in the Event, your participation shall be deemed as void and you are not able to seek any compensation for damages.

3. EVENT EJECTION

3.1. We reserve the right to refuse entry to the Event or to ask you to cease participation if any of the below applies:

3.1.1. You fail to follow instructions given by us and/or Event officials and/or to comply with the present Terms and Conditions;

3.1.2. You attempt to participate in the Event in a manner that we believe:

3.1.2.1. may cause injury to you and/or another participant and/or other person; and/or

3.1.2.2. may damage or harm the environment; and/or

3.1.2.3. may cause offense; and/or

3.1.2.4. may cause a risk or potential risk to health and safety including without limitation any failure, in whole or in part, to comply with the restrictions in condition 2.

3.1.3. In our opinion you are unfit to participate in the Event due to:

3.1.3.1. the consumption or use of alcohol or drugs; and/or

3.1.3.2. an injury or illness; and/or

3.1.3.3. You fail to arrive at the start location at the specified time; and/or

3.1.3.4. You are unable to make sufficient progress in the Event to allow you to complete the Event in line with timelines set by Event officials. Competitors will only be eligible for a medal and to be feature in the results if they complete the course before the official cut off time.

3.1.4. You are not eligible for participation on a selected race of the event, due to age restrictions. Age restrictions are noted in the Event website and may be changed without any prior notice, at any given time before the beginning of the event.

3.2. If, in accordance with Condition 3.1, you are refused entry to the Event or we, staff or officials of the Event ask you to cease participation in the Event and/or abandon the race, you must immediately comply with such instruction/request, remove your runner's identification number and electronic chip, and return them to an Event official before leaving the Event.

4. CHANGES TO THE EVENT

4.1. We reserve the absolute right to change the course or make any other amendment to the Event.  Those amendments may include without any limitation to the postponement, relocation, abandonment, interruption, curtailment, adjournment or cancellation of Event and/or change of the schedule, date and/or time of Event. The registered members and/or participants shall have no right to receive any refund or other compensation due to those amendments. Any change in relation to the Event will be communicated to you at the Event or sooner if practicable through publication on the Events official website.

4.2. Should the course distance be reduced in accordance with Condition 4.1 for the avoidance of doubt you agree that the Event is still deemed to be staged and that we will not be liable to you for any refund. 

5. USE OF PERSONAL DATA AND IMAGE

5.1. By registering you consent to the processing and storing of your personal data for the proposes and for the period referred to in the following link: https://www.limassolmarathon.com/downloads/uploads/datapolicy.pdf

5.2. By registering you consent that your personal data may be disclosed from us to third parties including but not limited to associates, insurance companies, accountants and legal advisors.

5.3. By your registration you consent that your personal data may be published on the internet, newspapers, TV, radio, magazines, media etc.  Personal data that we may use include your name, surname, identity card/passport, age, accommodation, occupation, image and appearance.

5.4. The Event may be televised, filmed and/or otherwise recorded and photographs may be taken all of which may capture your participation in the Event. By your registration you agree to the publication of such videos or photographs, filming, recording and broadcasts including you and their use by us and by those authorized by us in any way which we deem fit now or in the future including but not limited to film, broadcast, radio, TV, or any kind of publication.

5.5. By your registration you consent that any audio, visual, or audio-visual recordings that you make of the Event or any part of it which is posted in the social media under any XM Limassol Marathon channel, may be used by the XM Limassol Marathon.

5.6. Any audio, visual, or audio-visual recordings that you make of the Event or any part of it are for personal use only and cannot be used for any commercial or other purpose.

6. YOUR RIGHTS AS A DATA SUBJECT

According to the GDPR, you, as data subject, have the following rights:

6.1. The right to be informed about our collection and use of your personal data. This section in our website should tell you everything you need to know but you can always ask for additional information and/or clarifications.

6.2. The right to access the personal data we hold about you. This means that you can ask us details of your personal data and for a copy of it if this is available.

6.3. The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete.

6.4. The right to erase your personal data (partially or in total), subject to the limitations referred herein and/or of any law or regulation. 

6.5. The right to be informed regarding rectification, erasure or restriction of data processing that affect your personal data.

6.6. The right to object to us using your personal data for a particular purpose or purposes subject to the limitations referred herein and/or of any law or regulation. 

6.7. The right to object to processing your personal data for direct marketing and/or automated processing including profiling which is related to direct marketing.

6.8. The right to data portability meaning that you can ask to obtain a copy of your personal data in a structured, commonly used and machine readable format. You also have the right to ask for your personal data to be transmitted directly to another data controller in case such transmission is technically feasible.

6.9. The right to revoke the consent at any time if we use your personal data based on your written consent. It is clarified that any processing prior to the receipt of such revocation will not be affected.

6.10. The right to be notified in case of high risk of data breach which affecting your personal data.

All above rights -except right in paragraph (j) - can be exercised by placing a request in writing as described in the Contact Us section. You can also request clarifications or lodge a complaint against the way we process your personal data.

Upon receiving your request, we will respond to your request (free of charge but in case that your request is ‘manifestly unfounded or excessive’ a fee for our administrative costs may be charged) within reasonable time not exceeding one month.

All above rights are limited and subject to the provisions of Regulation (EU) 2016/679 and/or limited and subject to the provisions of this section and/or terms and conditions.

7. LIABILITY

7.1. In no event we shall be liable whether for breach of contract or otherwise, for any act or omission (including negligence) or otherwise, under or in connection with the present Terms and Conditions for any:

7.1.1. loss  or damage;

7.1.2. loss of profit;

7.1.3. loss of reputation;

7.1.4. loss of business, revenue or goodwill;

7.1.5. loss of anticipated savings;

7.1.6. pledges made on your behalf or by you to charity; and/or

7.1.7. consequential or indirect loss, regardless of whether the loss or damage:(a) would arise in the ordinary course of events;(b) is reasonably foreseeable; or(c) is in the contemplation of the parties, or otherwise.

7.2. Nothing in these Terms and Conditions shall affect our liability for death or personal injury, fraud, or any other liability to the extent it cannot be excluded or limited by law and to the extent that such incident has been resulted from our fault.

8. FORCE MAJEURE

8.1. We shall not be liable for any delay in performance or non-performance, in whole or in part of our obligations or duties in relation to the Event, caused by the occurrence of any event or contingency beyond of our control including, but not limited to, pandemics, virus, work stoppages, fires, civil disobedience, riots, rebellions, natural disasters, acts of God, acts of war or terrorism, actions or decrees of governmental bodies, and similar occurrences

9. MERCHANDISE 

9.1. Merchandise, which is purchased from the Event's website, will be available for collection at the Event's registration offices. Such merchandise shall be available at the event's registration offices during the operational hours of the offices, as posted in due time in the official communication channels of the event.

9.2. All purchased merchandise must be claimed and/or picked up within fifteen working days after the conclusion of the event. If that is not the case, the event has the right to differ the purchase for the merchandise of next year’s event.

9.3. If you are not satisfied with the delivered goods you may return them by notifying us in writing by email to info@limassolmarathon.com explaining the reason of such return. Also, the goods must be returned to us within 14 (fourteen) calendar days from the day of delivery in order to be acceptable from us.

9.4. Returns for goods to you.  We propose to inspect the goods immediately after their delivery.

9.5. Shipping expenses regarding the return of goods should be paid by the customer. For your protection, we recommend that you use a recorded-delivery service. Please note that you will be responsible for the costs of returning the goods to us unless we delivered the good to you in error, or if a faulty good was sent to you.

9.6. The returned goods must be packaged by you securely in the packaging they were received and send them to us with a copy of your invoice.

9.7. We can only accept the return of opened goods if they are faulty.

9.8. Save the cases of non-availability of goods referred below, the event will not make any kind of monetary refunds for faulty goods. In case of faulty goods, the event will provide the buyer with the same or alternative product.

9.9. In the event of non-availability of goods, we reserve the right to cancel the order and refund.

9.10. Prices and manufacturers specifications may change without notice. Minor specification variations do not entitle the purchaser to cancel the order and/or refuse or return the good.

9.11. For suitability of goods please contact the manufacturer directly.

9.12. We do not deliver goods to P.O. Box numbers. Late delivery does not entitle you to refuse or return the goods or cancel the order.

10. ACCOMMODATION

10.1. If you book your accommodation with us, the full amount of the accommodation booking should be paid at least twenty (20) calendar days before the arrival date. If the amount due is not settled within the 20-day period, the reservation will be cancelled without any notice and any amount has been paid by the customer shall not be refundable.

10.2. For Today's Value Rates the full amount should be paid simultaneously with the booking.

10.3. In case of cancellation, modification or no-show the full amount of the booking will be charged.

10.4. For bookings which are cancelled by the customers at least three (3) calendar days before arrival, 100% of first night will be charged.

10.5. For bookings which are cancelled later than three (3) calendar days before arrival, there will be no refund and the total price of the reservation will be charged.

11. PACKAGES

11.1. A package may include the following products: race slot to selected race, accommodation to selected hotel for a selected set of dates on a selected type of board, selected event merchandise, transfers to the start line of the event, airport transfers.

11.2. The list of products referred in 10.1 are is non exhaustive and may be altered. The event will deliver the range of services and products as agreed at the time of purchase via the official channels of the event.

11.3. A deposit must be paid simultaneously with the booking (40%).

11.4. The amount due must be paid at least thirty (30) calendar days before the arrival; if the full amount is not settled within the 30-day period, the reservation will be cancelled without any notice and any amount has been paid by the customer shall not be refundable.

11.5. Package cancellation policy:

11.5.1. For bookings cancelled up to 31/1/2026 there will be a charge of 50 euro.

11.5.2. For bookings canceled between 01/2/2026 and 24/02/2026, 20% of the amount will be charged.

11.5.3. For bookings canceled between 25/2/2026 onwards, 50 euro will be refunded.

12. COMMUNITY PACKAGES (Run Mummy Run)

12.1. Payment Policy:

If you are a member of Run Mummy Run and you book your accommodation from us a deposit payment of 30% of your overall amount must be paid simultaneously with your booking. The full payment must be paid thirty (30) calendar days prior to your arrival. If the full amount is not paid within the 30-day period, the reservation will be cancelled without any notice and any amount has been paid by the customer shall not be refundable.

12.2. Cancellation Policy

12.2.1. For bookings cancelled up to 31/01/2026, there will be a charge of 50 euro.

12.2.2. For bookings cancelled between 01/02/2026 and 24/02/2026, 20% of the full amount will be charged.

12.2.3. For bookings cancelled from 25/2/2026 onwards, 50 euro will be refunded.

13. WEBSITE USE:

13.1. We have no control over, or responsibility for, websites to which this website is linked. Your use of such websites is at your sole risk.

13.2. While we have endeavoured to ensure the accuracy of information on the website, we do not guarantee or give any warranty as to the accuracy, timeliness or completeness of any information or material on the website. The website and the Content as interpreted below are provided "as is", without any warranties of any kind unless specifically stated. Please note that some jurisdictions do not allow the exclusion of implied warranties, so some or all the above exclusions may not apply to you. The website, including text, content, software, video, sound, graphics, photographs, illustrations, artwork, names, logos, trademarks, service marks and other material ("Content") is protected by copyrights, trademarks and / or other proprietary rights. The Content includes both content owned and/or controlled by us, and content owned and/or controlled by third parties and licensed to us. All articles, reports and other elements making up the website may be copyright works.

13.3. You acquire no rights or licenses in or to the website and / or the Content other than the limited right to use the website in accordance with these terms and conditions and to download no more than one copy of the website for your personal, non-commercial use.

13.4. We reserve the right to terminate or restrict your access to the website at any time, without notice for any reason whatsoever.

13.5. The website is not directed at any person in any jurisdiction where for any reason the publication or availability of the website is prohibited. Those in respect of whom such prohibitions apply must not access the website. We do not represent that either the website or the Content are appropriate for use or permitted by local laws in all jurisdictions. Those who access the website do so on their own initiative and are responsible for compliance with applicable local laws or regulations; legal advice should be sought in cases of doubt.

13.6. Further, we or any other associated company or companies will not be liable for any direct, indirect or consequential loss arising from the use of the information and material contained within this website or any other site which the user may access through this website. Further, we or any associated company or companies will not be liable for any direct, indirect or consequential loss arising due to the users’ access to any other providers, operators, organizations or persons referred to directly or indirectly within this website.

14. GENERAL

14.1. The present Terms and Conditions shall be governed by Cyprus law, and the Cyprus Courts shall have the exclusive jurisdiction to resolve any relevant dispute may arise.

14.2. If any provision of the present Terms and Conditions is invalid or unenforceable, in whole or in part, the validity of the remainder shall not be affected.

14.3. We are able to change or amend these Terms and Conditions from time to time. This could happen, for example, because of law changes, or if we change our business or our practices. In such cases, you shall be deemed to have accepted such amendments immediately after their publication on the website. Thus, we encourage that you visit our website and you read our Terms and Conditions from time to time.

14.4. All registrations from past events that were postponed due to the Covid-19 pandemic, can be transferred to future events, up until 2023. No transfers will be accepted after the event in 2023.

15. Reserve your spot

15.1. Terms & Conditions

15.1.1. The reservation is not transferrable.

15.1.2. The reservation will be reserved without payment for up to 30 days. After that you won’t be eligible to benefit from the reserved price

16. Terms and Conditions for Entry

16.1. Entries are available upon availability until March 19, 2026.

16.2. An entry is considered valid on the condition that it has been successfully submitted through the relevant section in the Event’s website.

16.3. The finish time and the result may be submitted at any day or time from March 23rd to March 27th, 2026. No finish time and result may be taken under consideration unless a photo of a GPS watch, smartwatch, or smartphone application where the distance and the running time are shown, is sent along.

16.4. The distance that the participant may run must be the same as the distance he/she selected upon entry.

16.5. Any elevation differentiation is not taken under consideration for the announcement of results and final ranking.

16.6. Participants agree that they have run the stated distance by themselves, they have not used any kind of vehicle (bicycle, moto, etc) and that the submitted result is true.